JOB OFFER: Human Resources Manager - ONG internationale
Supervisor : Administrative and Financial Director
Position based in : Yaoundé and Garoua
Date of taking office : August 1, 2022
Job Type : Local (Full-time)
The deadline for submitting applications: July 25, 2022
Cameroon Program Overview
Wildlife Conservation Society works to safeguard wildlife and natural habitats through rigorous science, an international environmental education program and the management of the world's largest network of urban wildlife parks. These activities contribute to changing people's attitudes towards nature and aim to promote a viable and sustainable interaction between people and wildlife at local and global scales. WCS is committed to doing this work because we believe it is essential to the integrity of life on earth. WCS has been present in Cameroon since 1988 and since that date has worked with the government of Cameroon for the creation of several protected areas and the training of many conversationalists. Currently,
Job Description
Under the supervision of the Director of Administration and Finance, the Human Resources Officer will contribute to ensuring the general smooth running of the WCS office in Cameroon and ensure that operations and HR functions are carried out in accordance with WCS HR policies, procedures and practices. He/She will play the role of interface and coordination for all internal and external services and will generally provide functional and/or technical support in terms of administrative management and human resources to all WCS Cameroon staff to enhance the performance of the organization by ensuring the proper implementation of HR and Administration functions and Contributing to the implementation of the wildlife protection policy in Cameroon.
Line manager: Administrative and Financial Director
Job Responsibility:
1 - Recruitment and personnel file management
Manage recruitment procedures: Assist managers to write or modify job descriptions according to program needs
·Organize and coordinate the staff recruitment process, in collaboration with the Technical Department concerned by actively participating in the process according to the offer distributed.
·Prepares, updates and tracks necessary changes to personnel records, including employment contracts, time sheets, release permits; leave requests and disciplinary correspondence.
Ensures that deadlines in the case of contract drafting and renewals are met and filed with CFO for review prior to signing by all parties
·Make the necessary arrangements for the reception of new employees in coordination with the Line Supervisor and other managers.
·Develop an onboarding schedule for new hires in coordination with Line Supervisors, and ensure new hires are trained, understand and sign WCS policies.
·Ensures the updating of personnel files
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2 - Payroll management
·Prepare / update monthly salary statements as well as employee pay slips; regularly follow up with the accounting department for any loans and salary advances;
·Prepare payroll charges (paid by the employer and the employees) according to Cameroonian law and ensure that the relative declarations are made on time.
·Prepare the monthly provisions for severance pay for each WCS staff according to Cameroonian law and ensure the proper monitoring of the balances of all accounts.
3 - Human Resources Management
·Develops timetables, schedules holidays and rotations in agreement with line managers;
·Ensures a good follow-up of accuracy of the attendance sheet maintenance of WCS Cameroon staff;
·Ensure the update of the organization chart of WCS Cameroon according to the positions validated by the management.
Prepare the periodic staff performance evaluation plan based on pre-established key performance indicators and follow up with line managers
·Takes care of aspects related to promotions, transfers, leaves, and work accidents and social security;
·Ensure proper compliance with the medical insurance conventions taken out by WCS for its staff, and ensure good follow-up of the health insurance contribution scale file in charge of the employer and the staff.
·Ensures that disciplinary procedures are respected; warnings, layoffs, reprimands etc.
Ensure compliance with administrative procedures for absences and leave and update the leave/permission monitoring table by documenting all staff absences,
·Handle complaints from staff and between staff and WCS;
·Coordinate the disciplinary process, provide advice and support in the drafting of requests for explanations and other disciplinary documents at the request of supervisors and ensure compliance with the legal procedures in force.
·Ensures that the Project is always legal with regard to the texts in force, ensures legal monitoring and always informs the Management of any change in law;
·Ensures that the rules on staff representation are known, respected and implemented; Participates in the organization of the election of staff representatives, health and safety committee, etc.
·Trains Project team leaders on staff management, evaluation and coaching; ensures that staff and managers are aware of HR rules.
Participate in the development of periodic reports of human resources
Maintain confidentiality on matters relating to the management of WCS personnel in Cameroon
4 – Others
· Assists in the drafting and revision of Internal Regulations, Salary Grid, Procedure Manual of the said department and all other documents necessary for the proper functioning of the WCS program in Cameroon;
·Prepares all correspondence addressed to local authorities (regional labor inspector, taxes, etc.);
·Ensures all archiving and classification of administrative files relating to HR. Each staff must have a complete and correctly archived HR file;
·Fulfills all other tasks that may be entrusted to him by the Administration.
·Reports irregularities or anomalies observed in order to take action;
·Ensures the proper transmission to national WCS employees of information relating to their rights, procedures and rules in force, in particular at the time of the hiring briefing;
·Ensure adherence by staff and WCS to all administrative and human resources management procedures of the project and the labor code, and other relevant regulations of the Government of Cameroon;
·Prepares, distributes and publishes notes and administrative notices concerning the internal organization of the base, any emergency measures to be taken, public holidays and/or non-working days as well as any other provision validated by WCS; ensures that the communication channels are respected, that the messages are heard (weekly staff meetings, drafting and distribution of notices for the attention of staff, organization of meeting schedules with staff representatives, drafting of accounts minutes of these meetings);
·Ensures compliance with administrative and human resources procedures in force, as well as compliance with the Internal Regulations;
Qualifications required:
-Diploma in Human Resources Management
-Professional experience in a project: 2-4 years
- Experience and ability to manage staff
- Imperative knowledge of French and English
-Ability to live in a remote and difficult environment
- Good knowledge of MS Office
- Maturities, open-mindedness
- Good aptitude for legislation, negotiation, problem solving and communication
- Ability to listen, diplomacy focused on service and the search for solutions
- Flexibility, ability to work in a multidisciplinary and multicultural environment
- Excellent sense of confidentiality
- Taste for meticulous work and concern for quality
- Very good editorial, organizational and initiative skills
- Excellent ability to maintain formal relations with Government Authorities
- Be able to work smoothly and constructively in a multicultural environment.
Application Submission Process:
Interested candidates, who meet the above qualifications, should send their application to wcscameroon@wcs.org with the following subject : Human Resources Manager no later than July 25, 2022. Presented as follows:`
- Letter of application ( LM_Name of Candidate )
- CV ( CV_Name of Candidate ) including the names and contact details of three references
Applications received after the deadline will not be considered. And, only shortlisted candidates will be contacted for the next stage of the recruitment process.
Certified Career Coach and Recruitment Consultant in June 2021 and have successfully coached over 150 job seekers with 50 working both in national and international companies in Cameroon, Uganda, Nigeria, Finland and the United Kingdom.
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