RECRUITMENT NOTICE: FINANCE MANAGER - JHPIEGO
Jhpiego is an international, non-profit health organization affiliated with The Johns Hopkins University. For 40 years and in over 155 countries, Jhpiego has worked to prevent the needless deaths of women and their families. Jhpiego works with health experts, governments and community leaders to pr
Supervisor: Country Program Manager
Positions to be supervised: Finance Officer
Location: Yaoundé
Context:
The Finance and Admin Manager is recruited to support Cameroon's financial operations. He/she will provide leadership in overseeing the financial and contractual aspects of the office. The Finance Manager works closely with the Country Program Manager, program staff, HQ support team and others to ensure accurate financial and contractual reporting to the management team and Jhpiego partners. . He/she will also ensure that financial systems and reports are consistent with standard accounting practices and adhere to donor and Jhpiego rules and regulations.
Key Responsibilities:
• Manage and work collaboratively with Cameroon programs and technical team members, as well as HQ program staff, to ensure smooth and efficient planning, budgeting and financial monitoring, operations, resource availability and program management;
• Directly manage and oversee financial operations aspects of projects, including budget monitoring, coordination of appropriate logistical support and preparation of major training activities, domestic and international travel, and procurement to ensure implementation. successful implementation of project activities;
• Manage all sub-grants, ensuring compliance and reporting by sub-grant recipients, and building their capacity as needed;
• Provide support to the team for the research and development of new proposals within the framework of the NPD;
• Ensure that adequate internal controls, policies and procedures are in place to ensure compliance with Jhpiego, Johns Hopkins University and donor (including USAID) requirements;
• Support the development and, if necessary, modifications of project budgets;
• Work collaboratively with other operations support staff and technical staff to prepare and regularly monitor progress of business plan budgets by technical area;
• Advise staff regarding project financial requirements and office operations in accordance with Jhpiego/Johns Hopkins University and donor procedures and policies and best practices;
• Ensure that financial transactions comply with the policies and procedures of Jhpiego/Johns Hopkins University and other donors;
• Perform periodic reconciliations of bank accounts in the US and Cameroon to ensure the accuracy of transactions;
• Request funds and ensure their availability to implement country activities within the required time frame;
• Verify and process staff advances and follow up on unreconciled balances;
• Prepare monthly budget vs. expenditure through Quickbooks for comparison to financial management reports at staff meetings;
• Review procurement documents to ensure compliance with Jhpiego/ Johns Hopkins University and donor policies and procedures;
• Contribute to the preparation of the budget for fiscal years;
• Participate in the start-up and closing of projects;
• Support program staff in the implementation of work plans to ensure timely execution;
• Participate in audit activities.
Administrative and HR Management
• Plan and organize the administrative work of the Cameroon offices, including operational procedures, and maintain efficient administrative systems;
• Ensure that country registration documents are in order and up to date for Cameroon;
• Ensure that Jhpiego's human resources are in place – in accordance with applicable regulations and the employee handbook – and that staff comply with them. These include: timekeeping; monitoring leave, sick days, absences; personnel employment records; hiring/termination process; salary increases; and other actions related to human resources;
• Coach, support, supervise and manage a team of highly qualified personnel and align their efforts with project objectives to ensure rapid and sustainable results.
Main skills and qualifications required:
• Master's degree in business administration, public administration, finance, accounting or a relevant field;
• Total more than seven 7 years of experience in the field of finance and administration;
• Demonstrated experience in the administrative and financial management of international programs worth more than US$5 million per year;
• At least five (5) years of experience in financial analysis, financial reporting, cash flow analysis, budgeting and forecasting, preferably on international health projects;
• At least 5 years of work in the field of international health in developing countries and sub-Saharan Africa, with a focus on reproductive, maternal, newborn and child health;
• At least 5 years of senior-level professional experience with USAID or other donors;
• Demonstrated knowledge of USG costing principles, including regulations, USG and other donor administrative policies and procedures, GAAP accounting rules, and grant contract management;
• Expert knowledge (director)/ proficiency (manager) in the use of financial software applications (Quick Books), databases, spreadsheets and/or word processing. Software packages include: Microsoft Outlook, Access, Excel and Word;
• Experience in the financial management of subcontracts or subcontracting agreements;
• Experience in the management of human resources and public contracts for projects in Cameroon
• Fluency in English;
• Excellent interpersonal, writing and oral presentation skills;
• Competence in writing and editing letters, reports and documents;
• Proven ability to establish and maintain interpersonal and professional relationships with donors, host country counterparts and representatives of other key stakeholders such as NGOs, CSOs and the private sector;
• Ability to travel nationally and internationally up to 30% of time.
Applications: Candidates
interested in this position and meeting the profile sought are requested to send only a cover letter specifying the subject of the position to be filled, a curriculum vitae, scanned copies of diplomas, names and addresses of three (03) reference persons in the professional field by email to
Jhpiego-CameroonJobs@jhpiego.org no later than August 19, 2022.
By indicating the title of the position in subject: Finance & Admin Manager
NB:
• The candidate selected for this position will be the subject of a background investigation before hiring.
• Successful candidates must complete their file with all the documents attesting to their declarations contained in the CV;
• Female candidates are strongly encouraged.
Certified Career Coach and Recruitment Consultant in June 2021 and have successfully coached over 150 job seekers with 50 working both in national and international companies in Cameroon, Uganda, Nigeria, Finland and the United Kingdom.
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