Executive Secretary
Posted : 1 September, 2022
Location : Cameroon
Category : Administration
Job type : Full Time
General Mission:
- Ensures the follow-up of the instructions and recommendations of the General Management and the management of letters and other documents within the company and with the outside.
- He works under the functional supervision of the Group's secretariat.
Qualification required:
- Bac+2 diploma (Bac G1 preferred)
- Ability to work under stress
- The sense of analysis;
- Listening and critical thinking;
- Computer proficiency;
- Respectful of its image;
Expected skills:
- Mastery of office tools (Word, Excel, Powerpoint, Access)
- Mastery of the internet tool,
- Master the techniques of written and oral expression,
- Know how to animate and lead a meeting
- Anticipation and proactivity
- Autonomy
- Interpersonal skills (direct contact with staff and partners);
- Taste for teamwork;
- Be dynamic, available;
- Be autonomous, force of proposal.
Main duties and responsibilities:
- Manage the "departure" and "arrivals" mail of the General Manager;
- Maintain and update the General Management's address book;
- Keep the register of visitors of the General Management;
- Manage visitors to the General Management;
- Manage the General Manager's agenda;
- Ensure the follow-up of the instructions and recommendations of the General Management;
- Ensure the filing and numbering of all correspondence from General Management; Save notes in the notes app;
- Classify the various notes from the group's headquarters, as well as those of the subsidiary in the various related times;
- Ensure the maintenance of the archives of the secretariat of the General Management;
- Send notes and other correspondence from General Management to the branch offices;
- Ensure the extraction and follow-up of the execution of the resolutions taken internally in the subsidiary, and produce the related evaluation reports;
- Monitor the execution by the managers of the subsidiary, of the resolutions coming from the head office of the group;
- Monitor the production of reports by the branches of the subsidiary;
- Follow up with the subsidiary's agencies in relation to the deadlines for the reports on the execution of the letters of resolutions, engagement letters and reports;
- Ensure the routing of documents, reports, minutes of execution of resolutions and other correspondence from the subsidiary to the group's headquarters;
- Follow the work sessions to be held by the managers of the subsidiary;
- Monitor the holding of statutory meetings of the subsidiary and produce the various minutes and reports relating thereto;
- Produce the annual program of the various talks and seminars of the subsidiary and ensure their effectiveness;
Assessment criteria:
- Speed ??in processing mail
- Follow-up of resolutions and working sessions
- Managing the CEO's diary
The deadline for submitting applications is September 10, 2022
Coach Ndangoh George Gabila
International Certified Career Coach and Recruitment Consultant in June 2021 and have successfully coached over 200 job seekers with 50 working both in national and international companies in Cameroon, Uganda, Nigeria, Finland and the United Kingdom.
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